Glen Allotments – Site meeting 27/01/08

Present:
Plotholders
Callaghan Bill
Dean Charlie
Dean Gareth
Earp Melanie
Harper Ann
Merry Jan-Alice
Stockdale Audrey
Wright Steve
Allotments Officer (York City Council)
Judith Ward
Apologies
Robin Cooper (Secretary Glen Allotments)
Agenda
There was no formal agenda. The purpose of the meeting was for Judith to update the plotholders on the various projects which had been started and for the plotholders to provide feedback and between us agree the next steps in developing a fully functioning allotments site.
A note from Bill
We did not have a formal agenda and this contributed to the free-form nature of the discussion and made it difficult at times to take minutes. For clarity’s sake I have decided to group the minutes by subject matter in alphabetical order as this makes it easier to follow but means that information is not necessarily arranged in the order in which it was discussed or in order of importance.
Compost Toilet
Judith explained that £5000 has been made available through the ward committee to purchase a compost toilet. This is quite a sophisticated device (as compost toilets go) as it is able to separate the urine out which goes to a soakaway underground. There are two separate chambers underground. The first is used until full and then this is left to compost for a year while the second chamber is brought into use. After being left to compost for a year then the first chamber is dug out and brought back into use while the second chamber is left to compost for a year. Wood shavings are used to aid the composting process.
(Note from Bill: If the compost removed from the toilet is to be used as a soil enricher, then further composting for an extra two years in heaps especially for that purpose is usually required).
Judith also explained that she will have to find a further £900 to fund the siting of the toilet.
It is expected that the work on the toilet will be completed before the end of this financial year (before April 2008).
Drainage
The drainage problems on the Glen site were discussed. It was realised that the exceptionally heavy downpours in recent years had contributed to the problems and that this may or may not be a ‘temporary’ blip. Judith also mentioned that if there were any original land drains they were probably laid when the site first came into use in 1915 and therefore may well be expected to be broken or blocked.
Bill also mentioned that he had heard from several local residents that there was originally a beck to drain the site and that this had been filled in by the developers when the flats were built on Fourth Avenue.
The problem of standing water on plots tends to affect some plots worse than others. Factors such as underlying clay, and the level of the topsoil (some plots lie lower than others, particularly the plots at the back of the site relative to the front gate) mean that the problem affects some people more than others.
Judith mentioned that a Mrs. Clancy had horse manure and material that could be supplied on a very regular basis but did not have a contact telephone number with her and that this material would gradually raise the levels. Bill is to contact Judith for the telephone number and pursue this further. Judith said that the council could not supply topsoil as the provenance and safety of the topsoil could not be guaranteed. What about the possibility of supplying coarse sand through council sources? This may be a possibility that could be looked into further.
Fences
Fences and security were talked about. It was agreed that the hedge had been cut back too much last time. It was agreed that the longer term height of the hedge should be maintained at four foot. Ann Harper suggested that the gaps in the hedge could be filled in by layering. Judith Ward said that there was an issue over letting the hedge grow to the size necessary for layering to be feasible when in an urban area next to a road. Ann said that the bulk of the hedge was opposite the school and therefore there were no residents to object to letting the hedge grow. There was also the issue of who would carry out this work.
Fencing the site in completely was mentioned. Judith Ward said that the cost of new fencing for the whole site would be around £30,000! There is no money available in the budget (or likely to be in the future) for this. However Judith mentioned ‘Section 106’ provision. This is provision whereby developers of housing have to put a proportion of their development money towards local infrastructure (because new houses have to have drains, water mains and other services and residents also use services). It may be possible to tap into some of this money in future because the allotment site is a public amenity.
Notice Board
A notice board for the plots has been needed for some time to enable plotholders to communicate with one another (publicising ideas, help wanted, help offered, plant swaps, meetings etc.).
Judith said a board was on order and had been for some time. She would chase this up. The siting was to be near the front gate. Not entirely clear whether this a sign or a noticeboard as subsequent discussion on this issue revolved around the plotholders putting up a board for themselves in the portakabin.
Old Sheds
Judith stated that the old sheds alongside the gate will probably be demolished as they are an eyesore and will not be needed. This arose in the context of the possibility of there not being enough storage space for plot holders tools in the new Portakabin, especially as we will be sharing it with the new school/community plot.
Portakabin
An old Portakabin has been purchased (£100) and sited. This is for use by plotholders for meetings, tool storage and also for the use of those involved with the new school/community plot. It is planned to have the area around it grassed with maybe a hedge or fruit trees and make a communal area for barbecues etc.
Work is due to be carried out on the Portakabin in the following order:
Repair holes in roof
Rip out existing electrical system (this cannot now be used as not safe; also no electrical supply available)
Replace two broken windows with two of the four good ones supplied with the cabin.
Replace security grills over two currently unguarded windows.
Decorate and general refurbishment of cabin.
Probation Service
The probation service has a team of people doing community service who will be available to help at Glen. It was agreed that the first tasks involved the refurbishment of the Portakabin (see last section).
Bill suggested that they could perhaps start digging the plots that have just been strimmed but not yet let out. Judith explained that they could not clear individual plots but were there for more general work that did not benefit individual plotholders.
School/Community Garden
The site of the new School/Community garden will be next to the Portakabin. Councillor Tina Funnell is the lady who is currently driving this project and she has already had a meeting with the Head Teacher at Tang Hall school who is enthusiastic.
A recent visit took place to Low Moor allotments that have a similar scheme. Judith had a book with photos from the Low Moor scheme and this was passed around and everyone agreed that this was an impressive project.
Bill pointed out however that we have a half plot already occupied (next to his plot!) by a community scheme from Tang Hall Community that proceeds in fits and starts and has been a complete mess and a source of weed seeds and invasive runners for all the time he has been here (three years). It was also pointed out that a previous scheme that had been planned elsewhere on Glen had fallen through due to lack of organisation.
Charlie Dean made the point that these schemes often stand or fall by the leadership and that the Low Moor scheme is run by a lady (sorry, don’t know her name – Bill) who is very driven.
Current plans are that the children involved would be between the ages of 4-11 years and that most of the actual gardening would probably be by those between ages 7-9 yrs. When children were actually asked about gardening it was mainly associated with their grandparents. It is thought that perhaps that if family members became involved it would therefore more likely be grandparents rather than parents.
It is also thought that a sensory garden might be incorporated that this may be available for older citizens as well as children. (Have I got this right? – Bill). With this in mind a new gate may be put in to connect Glen Gardens with Glen Allotments.
Charlie Dean asked could there be child protection issues involved. After some discussion it became apparent that anybody working with the scheme would automatically be subject to Criminal Records Bureau checks.
Jonathan pointed out that we should be concentrating on one thing at a time such as bringing the Portakabin into effective use. There was general agreement on this.
Judith asked was anyone interested in joining the steering group for the School/Community garden. Charlie Dean put herself forward for this.
Strimming
The subject of strimming was brought up and the delays that occur. Judith explained that strimming can only take place at certain times to avoid nesting birds.
Water Supply
The original water supply dates from 1915 when the site first became an allotments. Yorkshire water have tested the system and found that corrosion has reduced the supply. It will cost around £2000 to plumb a new connection to the water main. The existing pipework on the site was replaced around twenty years ago with alkathane and should therefore be perfectly fine so a new connection would restore the pressure on site and allow the existing three taps to be used all at the same time. The new main connection will be able to be done at the start of the new financial year 2008-09.
It was agreed that the existing number of taps is inadequate for the number of plotholders but there is not the money to install new taps via an outside contractor. However, Judith has suggested that the probation service team may be able to do the work of digging the trenches for the pipework and filling them in afterwards as this would save money. No timescale for this can be agreed at the moment.